Electronic Patient Records


Electronic Patient Records

Statement of Intent for The Lansdowne Surgery

New contractual requirements came into force from 1 April 2014requiring that GP Practices should make available a statement of intent in relation to the following IT developments :

1.    Summary Care Record (SCR)

2.    GP to GP RecordTransfers

3.    Patient OnlineAccess to Their GP Record

4.   Enhanced Data Sharing Module  (EDSM)    

5.   Care.data - Data for commissioning and other secondary care purposes

The same contractual obligations require that we have a statement of intent regarding these developments in place and publicised by 30September 2014.

Please see the Statement of Intent below, with regards to these points.

Lansdowne Surgery Statement of Intent

Summary Care Record (SCR)

NHS England require practices to enable successful automated uploads of any changes to patient’s summary information, at least on a daily basis, to the summary care record (SCR) or have published plans in place to achieve this by 31 st of March 2015.

Having your Summary Care Record (SCR) available will help anyone treating you without your full medical record. They will have access to information about any medication you may be taking and any drugs to which you have a recorded allergy or sensitivity.

Of course, if you do not want your medical records to be available in this way then you will need to let us know so that we can update your record. You can do this via the opt out form below.

Dr  Madigan and Partners can confirm that your SCR is automatically updated on at least a daily basis to ensure that your information is as up to date as it can possibly be.

Should you choose not to have a Summary Care Record, please click on the link below to opt-out: 

Opt-out Form


GP to GP Record Transfers

NHS England require practices to utilise the GP to GP facilityfor the transfer of patient records between practices, when a patient registersor de-registers (not for temporary registration).

It is very important that you are registered with a doctor at all times. If you leave your GP and register with a new GP, your medical records will be removed from your previous doctor and forwarded on to your new GP via NHS England. It can take your paper records up to two weeks to reach your new surgery.

With GP to GP record transfers your electronic record is transferred to your new practice much sooner.

Dr Madigan and partners confirm that GP to GP transfers are already active and we send and receive patient records via this system.

Patient Online Access to Their GP Record

Certainl aspects of your record are now available.  The leaflet below outlines what elements of your medical record you will be able to view.  The Practice has made available entries from January 1st 2016, to those patients who apply to use this service.

Please ensure that you have aread the Information Leaflet  and completed the application forms below, if you wish to access this service.

Online Access - Patient Information Leaflet

Personal Access Application Form

Proxy Access Application Form

Enhanced Data Sharing Module

For a number of years, work has beeen going on to improve the way that medical records are made available to clinicians who treat us.  Our main computer system is called  SystmOne, which has the advantage of enabling information to be shared between certain health professionals.

Enhanced Data Sharing Model (EDSM) enables us, with your consent, to share your medical records with those in the NHS involved in your care.  NSH staff can only access shared information if they are involved in your care and because it is an electornic service, an audit trail is mainttained, showing who has accessed medical records and when.

EDSM should not be confused with care.data (please see below).   EDSM only allows those treating the patient to access medical records.  It does not permit patient records to be used for research or other purposes. 

We already share some records of children aged under 13, for vaccination and child protection purposes and also for patients who are under the care of hospitals or the Community Nursing Teams.  This helps clinicans to make decisions about your care, based on a wider knowledge of the patient and also herlps to reduce the number of times that you asked the same questions!  In short, it assists clinicians to provide more 'joined-up' care.

If I agreed, who would see my record?

EDSM will allow clinicians treating you, who have access to SystmONe, to view and in some cases update your medical records.  Locally, this includes Medvivo Out of Hours Services, Salisbury Foundation Trust A&E, podiatry services and soon, the Community Nursing Team.  It is anticipated that over time more health services will be able to benefit from EDSM.

If you would prefer NOT to share your records, within the remit of the EDSM, please click on and complete the opt-out form below:

enhanced data sharing opt out form



It is already a requirement of the Health and Social Care Act that practices must meet the reasonable data requirements of commissioners and other health and social care organisations through appropriate and safe data sharing for secondary uses, as specified in the technical specification for care.data.

At The Lansdowne Surgery we have specific arrangements in place to allow patients to “opt out” of care data which allows for the removal of data from the practice. Please click on the link below if you wish to opt-out of this scheme for using your medical records.  Dr Madigan and partners confirm these arrangements are in place and that we undertake annual training and audits to ensure that all our data is handled correctly and safely via the Information Governance Toolkit.

Care Data Opt Out Form




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